(Translated from Portuguese)
GOVERNMENT OF [country]

PUBLIC TENDER NO.[...]
ACQUISITION OF AUTOMATIC BLOOD CELLS COUNTER
(Hematology)

Specification of works
1. TENDER SCOPE
a) The present tender includes the furnishing of the equipment described herein.
b) The equipment shall be installed at the Laboratory for Clinical Analysis of the Health Department of [country].

2. DESCRIPTION OF EQUIPMENT
Parameters:
a) Total number of leucocytes per c.mm;
b) Lymphocytes - % and no. per c.mm;
c) Monocytes - % and no. per c.mm;
d) Neutrophils - % and no. per c.mm;
e) Eosinophils - % and no. per c.mm;
f) Basophils - % and no. per c.mm;
g) Total number of Erythrocytes per c.mm;
h) Hemoglobin;
i) Hematocrit;
j) Corpuscle Average Volume (MCV)
k) Hemoglobin Corpuscle Average (MCH)
l) Hemoglobin Corpuscle Average Concentration;
m) Amplitude of Distribution of Erythrocytes;
n) Total number of Platelets;
o) Platelets Average Volume (MPV);

Output capacity:
90 samples per hour;

Process of Information:
System with high capacity for the processing, output, memorization and saving of data;

Automatic Features:
Automatic washing
Automatic calibration
Automatic feeding of samples and capacity for their identification;
Software which is easy to learn and use;
Computerized monitor of continual system performance;
Global system evaluation with automatic diagnosis through the use of one single command (key);

Important notice:
The proposal must include all the elements to make the proposed system a functional set.

3. POWER SUPPLY
Except if otherwise specified the power supply voltage shall be 220V (+-) 10%, 50/60 Hz.

4. INSTALLATION
The bidder shall be responsible for the equipment's installation.

5. PROPOSAL
Elements that instruct the proposal:
a) The bidders must include the following information concerning the proposed equipment:

1. Country of origin;
2. Name of manufacturer;
3. Address of manufacturer;
4. Brand name;

b) Descriptive literature
Each proposal must include the descriptive literature with the technical characteristics of the proposed articles (Portuguese or English); the manufacturer's originals whenever possible, otherwise good quality photocopies will be accepted with a stamp of the supplier on each page.

c) Spare parts and consumable items:
The bidders must include in a separate section of their proposals, whenever it applies, the price list for spare parts and consumable items sufficient for a one year normal operation.

The proposals shall include a list of spare parts for immediate delivery. In case of parts that are not in stock the delivery term must be mentioned.

The bidders must indicate if those spare parts are stocked in Macau or Hong Kong.

Together with the proposals the bidders shall also include a price list for special instruments and tools essential to the equipment's maintenance including signal generators, ghosts, special hand tools and screws.

d) Validity of Proposal
The proposals have a minimum 90 days validity counted from the date the proposal was submitted.

e) Delivery term and installation:
The proposals must indicate the delivery time and the installation period.

f) After guarantee maintenance:
As an essential part of the proposal, bidders shall present the diagram of their technical services of maintenance, work fees estimate for after guarantee preventive and corrective maintenance, including workmanship and parts, as well as the exceptions. The conditions for eventual yearly price adjustments must be also mentioned .

g) The bidders shall indicate the kind of training they are planning to give to:
1. Users
2. D.I.E. technical personnel in order to be able to solve maintenance problems of first degree.

6. DELIVERY TERM
The time limit for conclusion and installation shall be set from the date of order to the awarded bidder. If eventually the global time limit is not met, the Health Department is reserved the right to impose a daily 0.5% fee over the established price of the items in delay, for each week or period counting from the date agreed for delivery and the actual delivery date.

7. GUARANTEE
The bidder must guarantee the equipment for 12 months starting from its first day of operation.

Any faulty parts must be replaced by the bidder and he must assure the maintenance and assistance through qualified personnel.

In eventual replacement of faulty equipment according to the present clause, the guarantee shall take effect from the date of replacement.

If the manufacturer can offer a term of guarantee superior to one year, that fact should be mentioned in the proposal.

8. PRICE
The total price must include:

1. Price CIF/[country] with delivery at the Hospital;

2. Installation fees (if any);

3. Demonstration of equipment and training of both user and technical maintenance personnel, if necessary.
The price must be presented in [currency] ($). The Health Department shall make payments in the same currency.

Before presenting their proposals, bidders should make every effort to present correct prices. Under no circumstances shall the Health Department accept any other price except the one presented in the proposal.

9. PAYMENT
Bidders must present to the Health Department a plan of payment, however the following should be considered:

a) Any advance payment will always be with bank guarantee.

b) Until final reception the Health Department shall retain 10% of the total amount which can be in bank guarantee form.

10. DISCOUNTS
Proposals must indicate discounts to be applied for cash payment within the following terms from the provisional reception of equipment:

a) 7 work days after presentation of invoice.

b) 14 work days after the presentation of invoice.

c) 28 work days after the presentation of invoice.

11. PROVISIONAL RECEPTION
After delivery and installation the equipment shall be subject to a reception test done by Health Department personnel or other personnel appointed for that purpose. The reception takes place after such tests are considered positive.

a) Products that do not fulfill technical conditions:
If local companies shall eventually present products which do not comply with the Hospital technical conditions, the Health Department is reserved the right to contact foreign manufacturers directly.

b) Operating Manuals/Service manuals:
All purchased equipment must have operating and service manuals. The Health Department shall refuse the provisional reception of equipment without such manuals, which shall be original and complete.

12. FINAL RECEPTION
Final reception shall take place 12 months after reception if equipment is in good working order and the requirements of clause 11 are fulfilled.

 

 

Home